Making Schools Work Conference Exhibitor Terms and Conditions

Make sure you are prepared to be a sponsor or exhibitor at the 2025 Making Schools Work Conference by reading our terms and conditions to see what you can do, how and when to make payments, and much more.

Partnership Reservations

Make reservations to partner with SREB by visiting sreb.org/partners. Partnership fees are to be paid in full at the time of application submittal or by June 1, 2025. SREB will approve and assign all partnerships on a first-come, first-serve basis, but will consider the preferences of previous conference partners first. Reservations are not transferable. SREB reserves the right to modify partnerships as necessary (e.g. the placement of banner ads). SREB also reserves the right to refuse the application of any conference partner based on a lack of available partnership options, failure to meet Partnership Terms, Conditions, Regulations and Guidelines or make deposits, a need to limit the number of similar products or services, incompatibility with the conference objectives, or any other reason at its complete discretion.

By applying to partner with SREB for the 2025 Making Schools Work Conference, conference partners agree to all terms and conditions listed below.
 

Award

Conference partners hereby award funding to SREB as a subsidy toward the costs of the 2025 Making Schools Work Conference. SREB shall use the funds as an advance or reimbursement for incurred conference expenses.

Disbursement of Funds

All funds agreed to through the conference partnership will be paid in full by June 1, 2025, or the conference partner agreement will be forfeited.
 

Indemnification

To the fullest extent permitted by law, SREB shall indemnify, defend and hold harmless the conference partner and its officials, officers, employees, agents and volunteers (collectively, “Indemnitees”) from and against any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys’ fees and costs of defense (collectively, “Claims”), including, but not limited to, claims relating to death or injury to any person and injury to any property, which arise out of, pertain to or relate to the acts or omissions of SREB or any of its officers, employees, contractors, subcontractors or agents in the performance of this agreement or operation of the 2025 Making Schools Work Conference. SREB’s duty to defend shall survive the expiration or termination of this agreement.

Cooperation

In the event any claim or action is brought against the conference partner relating to SREB’s performance under this agreement, SREB shall render any reasonable assistance and cooperation that the conference partner requires.

Termination

The conference partner may terminate this agreement by written notice to SREB, without penalty or obligation, upon SREB’s breach of this agreement. In such event, SREB shall refund any funding received from the conference partner for this event. If SREB is compelled to cancel the 2025 Making Schools Work Conference — such as due to pandemic conditions, acts of God, flooding, fire or explosion, war, acts of terrorism, disaster, civil disorder, strikes (except those involving the employees or agents of the party seeking the protection of this clause), government regulations; which include loss of state and federal funding, or if SREB’s board concludes that loss of funding deems it impossible to hold the conference, or curtailment of transportation facilities, to the extent that such circumstances makes it illegal or impossible to provide or use the facilities — SREB will make every effort to convert conference partner’s selected partnerships into equivalent partnerships at future events. Conference partners have the right to refuse these equivalent partnerships and receive a refund.
 

Liability and Insurance

Conference partners who attend the conference in New Orleans, Louisiana agree to make no claim, for any reason whatsoever, against SREB, the Ernest N. Morial Convention Center or any other contractors for loss, theft, damage or destruction of goods, or for any injury to self or employees. Nor will a claim be made for any damage of any nature or character, including damage by reason of failure to provide space for the partner’s materials, or for removal of the partner’s materials or for failure to hold the conference as scheduled. Insurance must be placed by SREB.

Partners who wish to insure any goods sent to or from the conference must do so at their own expense through SREB’s conference decorator, Shepard Event Services, or through the shipping company selected by the conference partner.

Prize Drawings and Promotions

Conference partners may not offer drawings, promotions, prizes or related activities at the conference unless expressly permitted by SREB.

Permits and Sales Tax

Conference partners are responsible for obtaining any and all permits and licenses necessary to sell to the public.

Acceptability of Conference Partner Materials

SREB seeks to operate an ethical event that will inspire the confidence of all involved, attendees and partners alike. SREB reserves the right to refuse to sell a partnership to any company or organization it deems objectionable or at cross purposes to its mission or the Making Schools Work Conference. Additionally, SREB reserves the right to require partners to reject or remove promotional materials that are deemed objectionable, such as branded items or brochures shared in conference swag bags or other locations. SREB also reserves the right to eject any person deemed objectionable from the event without refund.

Conference Partner Staff

Selected conference partnerships offer complimentary conference registrations for two to four people, depending upon booth purchase. These complimentary registrations allow conference partner staff to participate in educational sessions and activities taking place at the event. Additional staff may be registered at regular conference registration rates.

No Endorsement

SREB does not approve, endorse or recommend the use of any specific commercial product or service. Partners may not, therefore, imply either verbally, or in printed literature, that its products or services are approved, endorsed or recommended by SREB.

Conflicting Meetings and Activities

Partners agree not to extend invitations to meetings, receptions or other events, or otherwise encourage attendee absence from the conference venue during conference hours. Partners must obtain approval from SREB for all activities planned during the conference. SREB reserves the right to request and enforce cessation of any non-approved activity as it sees fit.

Fire, Safety and Health

The partner agrees to accept full responsibility for compliance with local, city and state fire, safety and health ordinances regarding the installation and operation of any equipment displayed at the conference. Necessary fire precautions will be the responsibility of the partner.

Cancellations, Set Up, Break Down and Shipping of conference Partner Materials

In the event written notification of intent to cancel is received by event staff at summerconference@sreb.org by June 1, 2025, all sums paid by the conference partner will be refunded.  No refunds will be granted after June 1. Conference partners whose partnership selection includes a booth or unstaffed display at the event should be prepared to set up their materials during scheduled times. Material breakdown and move-out activities must be conducted during scheduled times. All storage and handling charges due to failure to remove partnership materials from SREB’s display or storage areas after move-out shall be the responsibility of the partner. There will be no refunds for any occurrence or acts of nature, natural or manmade, beyond the control of SREB, that limits the size of the conference audience. Conference partners are responsible for storage, shipping and loading charges of any materials shipped to and from the conference or to SREB for inclusion in conference swag bags. Conference partners whose materials are included in conference swag bags must provide FedEx or UPS return labels for any leftover items they wish to have returned.

Damages to Property

Conference partners whose partnerships include booths or unmanned displays at the conference are liable for any damage to building floors, walls, columns or tables or to any other partner’s property at the  Ernest N. Morial Convention Center. Conference partners may not apply paint, lacquer, adhesive or any other coating to building columns, floors, walls or tables.

Guidelines for Display Rules and Regulations

Conference partners whose partnership selections include an unmanned display table in SREB’s Education Marketplace or other locations throughout the  Ernest N. Morial Convention Center should not attempt to extend their table space so as to impede the safe flow of foot traffic or block entry or exit doors.

Neither alcohol or balloons, of any kind, are allowed in the exhibit space. 

Specific to New Orleans:
Exhibitors may not dispense food and/or beverages of any kind, including bottled water and candies.

Notices

All notices, consents, requests, demands and other communications required or permitted under this agreement shall be in writing and shall be conclusively deemed effective (a) on personal delivery, (b) on confirmed delivery by courier service, © one business day after email transmission if confirmed in hard copy by either United States mail, overnight courier or facsimile or (d) three business days after deposit in the United States mail, postage prepaid, to the address below.

Southern Regional Education Board
Attn: Jenn Carter, Making Schools Work Conference
592 10th St. NW
Atlanta, GA 30318
Email: summerconference@sreb.org

Non-Discrimination and Equal Employment Opportunity

SREB will take affirmative action to ensure that during their employment throughout the performance of this agreement, employees are treated without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation or military and veteran status.

Non-Assignability

SREB shall not assign all or any portion of this agreement, unless otherwise approved by the conference partner. Any attempted or purported assignment by SREB shall be null, void and of no effect.
 

Waiver

No delay or omission to exercise any right, power or remedy accruing to the conference partner under this agreement shall impair any right, power or remedy of the conference partner nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this agreement shall be (1) effective unless it is in writing and signed by the party making the waiver; (2) deemed to be a waiver of, or consent to, any other breach; or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

Attorney’s Fees

In the event that either party to this agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this agreement, the prevailing party in the action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney’s fees.

Entire Agreement

This agreement and incorporated writings constitute the final, complete and exclusive statement of the terms of the agreement between the conference partner and SREB pertaining to the conference partner’s award of funds to be used toward SREB’s 2025 Making Schools Work Conference and supersedes all prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this agreement.