X. S-SARA Regional Steering Committee Procedures for Action

     C. Submitting Policy Recommendations to NC-SARA

1. For purposes of this section, a quorum of 2/3 of eligible voting S-SARA Regional Steering Committee members shall be present to conduct official business and move action items forward. Once a quorum has been established, 50% plus one of all eligible voting S-SARA Regional Steering Committee members present will carry an action item vote.
    
2. Any entity, person, or state wanting to propose a policy modification to the SARA Policy Manual shall do so in accordance with section 8 of the SARA Policy Manual.
    
3. The S-SARA Regional Steering Committee will review and formulate recommendations on SARA Policy Manual proposed modifications submitted in accordance with section 8 of that Manual as follows:
    

1. If the S-SARA Regional Steering Committee has submitted proposed policy modifications, it shall meet following the respective Inter-regional Steering Committee (IRSC) meeting but no later than one week prior to the respective SARA Policy Public Forum to discuss opportunities for alignment of similar proposals. If warranted, the S-SARA Regional Steering Committee Chair, or designee, will present at the SARA Policy Public Forum on behalf of the S-SARA Regional Steering Committee.
    
2. If the S-SARA Regional Steering Committee has submitted proposed policy modifications and consideration of amending or withdrawing any such proposal is needed, then the S-SARA Regional Steering Committee shall meet following the respective SARA Policy Public Forum and the respective deadline to amend or withdraw proposed modifications. Any decision to amend or withdraw a proposal shall be an action item vote of the S-SARA Regional Steering Committee.
    
3. The S-SARA Regional Steering Committee shall meet following the second deadline to amend or withdraw proposed modifications with adequate time to communicate recommendations to the SREB President. Each policy modification proposal submitted using the process outlined in section 8 of the SARA Policy Manual shall be placed on the agenda as an action item vote. The S-SARA Regional Steering Committee Director will communicate the recommendations in writing to the SREB President and request the President’s consideration of, and feedback on, all policy changes, clarifications and/or modifications recommended by the S-SARA Regional Steering Committee and/or other stakeholders from the SREB Region before any recommendations are submitted to NC-SARA.

SARA Policy Modification Process Description and Instructions

SARA Policy Modification Process Flowchart

SARA Policy Modification Process Calendar